Add Tasks to Notion From Your iPhone Screen

This Shortcut allows you to quickly add new tasks into a database in Notion using the Notion API.

The shortcut lets you choose a task title and due date but you can define more properties to be added. All new tasks will have status set to not started by default and yourself as an assignee.

This is an example of how the task database can look:

Setup guide

1. API setup

1. Go to https://www.notion.so/my-integrations and make a new integration.
2. Give the integration an appropriate name, e.g. Apple Shortcuts.
3. Select the workspace where your tasks database is located and set type to Internal.

4. Create the integration by pressing Save and continue by pressing Configure integration settings.
5. The rest of the options can be set like in the picture below.

6. Note the Internal Integration Secret, that should look like this: ntn_xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx. You have to keep the copy of it, because it will be used later. To copy it, click on Show and Copy.

2. Give access to your database + get database ID

1. Go to the page where your database is located. If your database is an inline database, Open any task page as full page, and find Tasks in your breadcrumbs. This is your source database that we need to share with the integration.

2. Click the three dots in the upper right corner, and add the integration you made in step 1.

3. To retrieve the database ID, opn your tasks source database again, click on the three dots to access page settings, and copy the page link. The link should look like this https://www.notion.so/xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx?v=yyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyy. The xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx part is the database ID (everything between “.so/” and before “?”).

3. Set up the shortcut

1. Open Shortcuts App on your iPhone/iPad/Macbook/iMac.

3. Search Actions → Ask for Input

2. Add a new shortcut by clicking on + in the top right corner.

4. Rename your Shortcut to “New Task”.

5. Click on the Icon to change it

6. Ask for Text with Task Name

7. Search Actions → Ask for Input

8. Ask for Date with Due Date

1. In the shortcut replace xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx with your database ID from step 2.3.

2. If your Notion database properties have other titles than shown below, you should change them as well in the shortcut.


3. In the value field of Authorization you need to put Bearer ntn_xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx, where ntn_xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx is your Internal Integration Secret from step 1.5

4. This step allows you to choose the categories used to label the task in the Notion database.


Choose the according setup for the two versions of the shortcut:



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Setup without icons



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Setup with custom icons

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